Separate observation from interpretation
Write what is visible, where it is and when you recorded it. Keep opinions about cause or responsibility separate unless you have a reliable basis for them.
Keep the originals
Retain original photographs and documents. Exported PDFs are useful for reading and sharing, while original files can preserve additional metadata and provide a source copy if questions arise.
Make a simple timeline
- Tenancy agreement and official starting report.
- Move-in photographs and notes.
- Repair requests, responses and access records.
- Receipts or professional reports.
- Move-out photographs and handover confirmation.
Use the correct process
Send notices, claims and applications through the official channel and within the applicable time. A BondProof PDF is not automatically filed with any landlord, agency, authority, scheme or tribunal.
Official sources
Rules and processes can change. Check the authority that applies to your rental before acting.
Continue with a focused guide
Build your record one room at a time.
Photograph, add a short note and continue when you are ready.
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