Start with the required document
Use the form, inventory or process that applies to your rental. Read it carefully, add missing observations and follow the required timing for returning or agreeing to it. BondProof does not submit or sign that document for you.
Match names and rooms
Use the same address, room names and date across both records. If the official form calls an area "Bedroom 2", use that label in your photo record too. Consistent names reduce ambiguity.
Describe what is visible
Prefer specific language such as "two paint chips below the left window". Avoid guessing who caused a mark or how old it is. If a problem needs repair, report it through the channel required by your tenancy instead of relying on the photo record alone.
Keep copies and correspondence
Retain your completed official document, BondProof PDF, original photographs and any email or message used to send them. A well-organised record can help explain events, but the relevant parties or decision-maker determine what weight to give it.
Official sources
Rules and processes can change. Check the authority that applies to your rental before acting.
Continue with a focused guide
Build your record one room at a time.
Photograph, add a short note and continue when you are ready.
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