The short answer
A condition report is the starting reference, not a substitute for photographs.
The official report records what the parties say about the property's condition. Photographs can add visual context, but they should be organised so a later reader can tell which room, fixture or mark each image relates to.
Do not edit the starting record later. Create a separate move-out record so the dates and differences remain clear.
The name and timing depend on where you rent
Australia alone uses different forms and deadlines by state and territory. New Zealand and the four UK nations also use their own tenancy documents and processes. Choose the rental location before relying on a checklist found in search.
Why the move-in report matters at bond-refund time
A later claim about cleaning, damage or condition is easier to understand when the move-out record can be compared with a preserved starting record. The refund and dispute process is also local.
Start with the required document
Use the form, inventory or process that applies to your rental. Read it carefully, add missing observations and follow the required timing for returning or agreeing to it. BondProof does not submit or sign that document for you.
Match names and rooms
Use the same address, room names and date across both records. If the official form calls an area "Bedroom 2", use that label in your photo record too. Consistent names reduce ambiguity.
Describe what is visible
Prefer specific language such as "two paint chips below the left window". Avoid guessing who caused a mark or how old it is. If a problem needs repair, report it through the channel required by your tenancy instead of relying on the photo record alone.
Keep copies and correspondence
Retain your completed official document, BondProof PDF, original photographs and any email or message used to send them. A well-organised record can help explain events, but the relevant parties or decision-maker determine what weight to give it.
Official sources
Rules and processes can change. Check the authority that applies to your rental before acting.
Continue with a focused guide
Build your record one room at a time.
Photograph, add a short note and continue when you are ready.
Get BondProof on Android