What should a renter photograph?

Start with a wide view of each room, then photograph existing marks, fixtures, appliances supplied with the rental, floors, walls, windows and any area specifically described in the official report.

Wales rental inventory and occupation contract guide

Q: Does BondProof replace the official inventory under an occupation contract?

No. BondProof helps organise your own photos and notes. Keep and complete the official document and follow the relevant authority's instructions.

Q: Can a BondProof PDF guarantee a bond or deposit outcome?

No. It is an organised rental record. The parties, an approved scheme, authority or tribunal decide what evidence means in a particular matter.

What the current guidance says

The local process is not interchangeable with another state or country.

Welsh Government guidance says the landlord must provide the contract-holder with an inventory listing and describing the condition of fixtures and fittings. Rent Smart Wales advises agreeing the inventory or check-in report and taking photographs.

Review the inventory immediately and use the time allowed by your written statement to report corrections in writing.

Confirm the date that applies to your own agreement and current official form.

How to build the supporting record

Keep the written statement, signed inventory, deposit details and dated photographs together. Use the local terms contract-holder and occupation contract when searching official guidance.

Read the supplied official document first.Do not use an app as a substitute for the required form or written statement.
Work room by room.Record ordinary condition as well as marks, missing items, cleanliness issues and supplied fixtures.
Keep wording factual.Describe what is visible and where it is. Avoid guessing who caused it.
Preserve originals.Keep the original images, the official report, your returned copy and written communications.
Create a separate later record.Do not rewrite move-in evidence when something changes. Record the later condition with a new date.

Room-by-room photo checklist

Wide views

Photograph each wall, floor, ceiling, doorway and the overall room layout.

Close details

Capture chips, stains, scratches, cracks, moisture, missing parts or cleanliness issues with context.

Included fixtures

Record supplied appliances, cabinetry, windows, blinds, lights, taps, meters and keys where relevant.

Comparable angles

For move-out, repeat useful move-in angles so a reader can compare without guessing.

Do not include people, private documents or unrelated personal belongings unless necessary for your own record.

Official sources for Wales

These sources were checked on 21 September 2026. Rules, forms and administrative processes can change, so open the current authority page before acting.

Questions renters ask

Does BondProof replace the official inventory under an occupation contract?

No. BondProof organises your supporting photos and notes. Complete and keep the official document required for your rental.

Can a BondProof PDF guarantee a bond or deposit outcome?

No. It is an organised record. The relevant parties, authority, deposit scheme or tribunal decides what weight to give each item.

What should I photograph first?

Start with a wide view of each room, then photograph existing marks, included fixtures and anything described in the official report.

Continue with the right local guide

First Basic PDF free

Turn the room-by-room record into one organised PDF.

One free Basic PDF per verified account. BondProof supports your official paperwork and does not replace it.

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